The launch of the e-khata system by the Karnataka government in September 2024 marked a significant shift in property registration processes. This digital initiative aims to improve transparency, reduce fraud, and simplify access to property ownership records. With approximately 21 lakh property records in Bengaluru digitized, the e-khata system allows property owners to access crucial details online, eliminating tedious visits to municipal offices.

The e-khata system also represents a step towards greater convenience for property owners, providing them easy access to their records anytime, anywhere. This initiative simplifies property management and enables owners to handle transactions more confidently and efficiently by digitizing essential information such as ownership details and property boundaries.

In this guide, we’ll walk you through the simple application process for e-khata online, helping you navigate this digital system quickly and confidently.

What is E-Khata?

E-Khata is a digitized version of traditional Khata, designed to simplify property management and improve accessibility to property records. It has become an essential tool for property owners, simplifying legal and tax-related processes. Here's what it entails:

1. Digitized Version of Khata Details

E-Khata represents a shift from manual records to a digital format, making it easier for property owners and local authorities to manage property information.

• Simplified Access: Instead of navigating through physical ledgers, you can now view and manage your property details online.

• Accuracy and Transparency: Digitization reduces errors and minimizes the risk of tampering with records.

2. Comprehensive Property Details

E-Khata includes all the essential information about your property, providing a holistic view of ownership and property specifics.

• Owner Information: The property owner's name, contact details, and other personal information are recorded.

• Property Details: Includes survey numbers, dimensions, and property location specifics.

• Photos and GPS Coordinates: Adds to the authenticity of the records by linking visual and geographical data to the property.

E-Khata is not just a digital upgrade; it’s a comprehensive solution for modern property management. Ensuring transparency, accuracy, and ease of access enables property owners to stay informed and compliant with legal and tax obligations.

Before starting the application process, it’s crucial to determine whether your property qualifies for E-Khata.

Eligibility Criteria for E-Khata

Before you apply for E-Khata, it’s essential to understand whether your property qualifies for this digital upgrade. Here are the key eligibility requirements:

1. Property Must Have an Existing A or B Khata

Your property must already be registered under either the A Khata or B Khata categories:

• A Khata: Properties fully complying with all building and property tax regulations.

• B Khata: Properties that are not fully compliant but are still registered in the municipal records for taxation purposes.

If your property falls under either of these categories, you can proceed to apply for E-Khata.

2. Property Should Be Within BBMP Jurisdiction

E-Khata applies only to properties under the jurisdiction of the Bruhat Bengaluru Mahanagara Palike (BBMP):

• Ensure that your property is located within the boundaries managed by BBMP.

• Properties outside BBMP limits are not eligible for E-Khata but may follow different processes under their respective local authorities.

If your property has an existing Khata registration and is within BBMP jurisdiction, you’re ready to take the next step toward digitizing your property records with E-Khata. This not only ensures compliance but also simplifies future property-related transactions.

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It’s time to understand the application process. Here’s a detailed guide to help you navigate it effortlessly.

Step-by-Step Application Process for E-khata

Applying for E-Khata may seem challenging, but it’s a simple and user-friendly process when you break it down. Using the BBMP e-AASTHI portal, you can complete your application from the comfort of your home. Here’s how to do it, step by step:

1. Access the BBMP e-AASTHI Portal

The BBMP e-AASTHI portal is the official platform for all property-related applications in Bengaluru. It offers an efficient process for applying for E-Khata.

What to Do: Visit the official BBMP e-AASTHI website and navigate to the E-Khata section from the menu. Bookmark the page for quick access later.

2. Register an Account

To get started, you’ll need to create an account. Registration ensures your details are saved, making it easier to track your application status.

What to Do: Sign up using your email ID, phone number, and a secure password. Double-check the information to ensure it matches your property documents.

3. Fill in Property Details and Owner Information

This step requires entering accurate details about your property and personal information. It’s crucial to be precise to avoid delays in the verification process.

What to Do: Fill in fields like property location, dimensions, and owner’s name. If you have questions about specific terms, refer to the portal’s guidelines or contact support.

4. Upload Required Documents and Photos

Uploading the proper documents is critical for ensuring your application gets approved. Incomplete or unclear uploads may lead to rejections.

What to Do: Scan and upload documents like the sale deed, ID proof, Encumbrance Certificate, and BESCOM meter number. Ensure all files are legible and meet the portal's file size requirements.

5. Submit the Application Online

Once you’ve entered all the details and uploaded the necessary documents, it’s time to submit your application for review.

What to Do: Review the application to ensure accuracy, pay any applicable fees online, and click the Submit button. You’ll receive an acknowledgment receipt with an application number for future reference.

Applying for E-Khata has never been easier, thanks to the BBMP e-AASTHI portal. By following these steps and paying attention to detail, you can ensure a hassle-free experience. Keep your application number handy to track progress and address any queries promptly.

Getting your documents ready is a key step in applying for E-Khata. Let’s take a look at the essential paperwork you’ll need.

Documents Required for E-Khata Application

To apply for E-Khata, you must submit specific documents validating your ownership and property details. Here's the list:

1. Registered Sale Deed

A legal document that serves as proof of property ownership.

What to Provide: A copy of the registered sale deed with all relevant details.

2. Aadhaar Card or ID Proof

An official document to verify your identity as the property owner.

What to Provide: Aadhaar card, PAN card, Voter ID, or Passport.

3. Recent Passport-Size Photograph

A photo of the property owner for official identification purposes.

What to Provide: A clear, recent passport-size photograph.

4. Encumbrance Certificate (EC)

A document confirming the property is free from financial or legal encumbrances.

What to Provide: A copy of the latest Encumbrance Certificate from the Sub-Registrar’s Office.

5. BESCOM Meter Number

Proof of utility connection to link the property records with the electricity board.

What to Provide: BESCOM electricity bill or meter number details.

Ensure all documents are accurate, up-to-date, and readily available to avoid delays in your E-Khata application process.

Submitting your application is only the first step. Let’s explore how the BBMP verifies and approves your E-Khata application to ensure accuracy and compliance.

Verification and Approval Process for E-khata

Once you’ve submitted your E-Khata application, the next step involves a detailed verification and approval process by BBMP officials. This ensures that all submitted information is accurate and meets the required standards. Here’s what to expect:

1. BBMP Verification of Uploaded Documents

The first step in the approval process is document verification by the BBMP team. This ensures that all submitted documents are genuine and comply with regulations.

• What Happens: BBMP officials review the uploaded sale deed, Encumbrance Certificate, ID proof, and other documents to verify ownership and property details.

• Tip: Ensure your documents are clear and legible to avoid delays.

2. Cross-Verification by ARO

After the initial review, the Assistant Revenue Officer (ARO) conducts a more detailed cross-verification of your application and documents. This step ensures there are no discrepancies or conflicts in the property details.

• What Happens: The ARO may physically inspect the property or cross-check records for further validation.

• Tip: Be available for any follow-ups or requests for additional information from the ARO.

3. Timeline for Verification and Approval

The entire verification process typically follows a structured timeline, but it can vary depending on the workload and completeness of your application.

• Estimated Time: Most E-Khata applications are processed within 30 to 45 days of submission.

• Tip: Use your application number to track the status on the BBMP e-AASTHI portal and stay updated.

The verification and approval process ensures transparency and accuracy when issuing E-Khata. By submitting complete and correct information, you can avoid unnecessary delays and get your application approved smoothly. Keep track of your application and respond promptly to any queries from BBMP officials.

Wondering how to stay updated on your application progress? The e-AASTHI portal makes tracking your E-Khata application status a breeze.

Checking your Application Status

After submitting your E-Khata application, staying informed about its progress is essential. The BBMP e-AASTHI portal offers a convenient way to track and monitor the status of your application in real-time. Here’s how you can do it:

1. How to Track Application Status on the e-AASTHI Portal

The e-AASTHI portal provides a dedicated section to check the current stage of your application.

What You Need: Your application number, which you receive upon submission.

Steps to Follow:

1. Log in to the e-AASTHI portal using your credentials.

2. Navigate to the “Track Application” section.

3. Enter your application number and submit the request.

4. View real-time updates on your application’s progress, including verification, approval, or completion stages.

2. Receiving Notifications About Application Progress

BBMP ensures you stay updated with automated notifications sent at each stage of the application process.

How It Works:

• Notifications are sent via email or SMS using the registered contact details you provided during the application.

• Alerts inform you about successful submission, pending actions, verification status, and final approval.

Tip: Regularly check your inbox or spam folder to avoid missing any updates.

The e-AASTHI portal simplifies the process of staying updated on your E-Khata application. You can ensure timely actions and avoid unnecessary delays by tracking the status online and monitoring notifications.

After your application is approved, downloading your E-Khata certificate is the final step. Here’s how to access and save this essential document.

Downloading the E-Khata Certificate

Once your E-Khata application is approved, the BBMP e-AASTHI portal allows you to download the certificate seamlessly. This ensures you have a digital copy of your property details for future reference. Here’s how you can access and save your certificate:

1. Instructions for Accessing E-Khata Certificate Online

The e-AASTHI portal provides an easy-to-navigate system to retrieve your approved E-Khata certificate.

What You Need: Your registered login credentials and the approved application number.

Steps to Access:

1. Log in to your account on the BBMP e-AASTHI portal.

2. Go to the “My Applications” section on the dashboard.

3. Locate your approved application by searching for the application number.

4. Click on “View Certificate” to access the document.

2. Steps to Download and Save the Certificate

Downloading your E-Khata certificate ensures you have a secure copy for your records.

What to Do:

• After accessing the certificate, click the “Download” button to save it as a PDF on your device.

• Store the file in a cloud storage system or external drive for added security.

• Print a hard copy of the certificate and keep it in your property documentation file.

Downloading your E-Khata certificate is a simple and secure process that ensures you have proof of your property details at your fingertips. With the BBMP e-AASTHI portal, you can easily access, save, and print your certificate, making property management more efficient and convenient.

Conclusion

The digitization of property records, like the E-Khata system, has revolutionized how property transactions are managed, making the process smoother and more transparent. By ensuring accountability and providing easy access to crucial property details, digital tools are empowering homeowners and buyers alike.

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